3. Matters Arising
a) Team Photos – still outstanding (Kingsley to action)
b) Recognition of Club Services – Ian Hutchins to receive £100 worth of wine on the teams presentation night (1st May). Tony will present this along with one other committee member. It was agreed Tony should send a letter to Bob Bracey offering him an Honourary Vice President role after the position had been created and ratified at the coming AGM. (Tony Davidson to action)
c) Draft Meetings Schedule – Tony asked for comments on the schedule. It was agreed that the new Minutes Secretary would put dates to the meetings. (Debbie Baker to action)
d) AGM – We must inform the members of the AGM to be held on the 4th June at 7.30pm. (Keith Gupwell / Debbie Baker to action)
e) Storage Cupboard – outstanding (Phil to action)
f) Boxes – Sue Hattam has suggested storage boxes that stack for holding kit.
g) Kit policy – outstanding (Phil and Sue to action).
h) Car Parking –Following our request to FCSA to extend it, which has not been approved, the Scouts have assumed a low profile and we have agreed to repair the entrance track during the summer. (Action:-Phil)
i) Photo/Video Policy – This has been done.
j) Sprint coaching – Steve Brabbs suggested a special coach at our last meeting and he will attend the next coaches meeting. (Phil to action)

4. FSCA Report
Quiz night:- This is on the 20th April at the Black Horse Pub tickets selling for £5 each. Tony stressed the importance of us supporting the event. It was agreed that only 2 answers per team could be purchased. We need volunteers to help on the night and we need to get more participants. (Keith to action).

Fulmer Fun Day :- This will be from 2 – 5pm on Bank Holiday Monday. The Football Club to run the Barbecue and organise the football games. Phil will mark out the pitches. We need a volunteer coach to organise the football and Phil suggested that a couple of the older boys may wish to referee, it would give them some experience and the club could pay them for their help. (Phil to action).
Andy Waite will be organising the barbecue and food needs to be ordered. (Kingsley to action).
Members need to be advised about the day. (Keith to action)

Summer Ball – has been cancelled.

FSCA Finances – 6 months ago it was thought they were looking poor but now there is a surplus, this is mainly due to the physio who now rents the pavilion.
There is a renewed prospect of a nursery group on weekday mornings in term time. The Committee felt the FSCA should be more realistic with their aspirations beyond this.

5. Social Secretary’s Report
Wine Tasting evening had to be postponed due to the loss of Mark’s father. (Mark to action)

6. Project ‘all-weather’
We need £70,000 to carry out the work and have applied for a grant of £50,000 from SITA. They have offered £10,000.The football club will give a further £5,000 and fundraising will now come under the FSCA umbrella via a sub-committee to be set up to canvas potential football, cricket and tennis sources as well as local residents.

7. Teikyo School
Tony and Kingsley are to have a meeting with the head of the school and his secretary, to discuss how Fulmer can help the school and vice versa. A costing will be requested for hire of their full size pitch and indoor facility. Tony asked the question as to whether we should pursue the all-weather surface and the next-door field options as well and it was agreed we pursue all 3 for now.
Mark Hughes raised the question as to whether we should consider borrowing the money to pay for our own pitch now. It may be a more cost efficient way rather than paying someone else. It was agreed to bear this option in mind if it came closer to reality.

8. Treasurer’s Report
Mark presented the 2008/09 Budget which was agreed subject to a few minor amendments (Mark to action)

9. Presentation Evenings
These will take place as follows:-

Under 13’s 1 May –Packhorse Pitch
Under 15’s 6 May –Fulmer Pavilion
Under 11’s 8 May – Under 7/8/9/10’s 14 May 6.30-7.15 and 7.15-8.15pm
Under 14’s 15 May
Under 12’s 3 June
Under 16 and Under 18’s to be confirmed.

Names need to be coordinated for trophies (Phil to action)
Beer, crisps, kit-kats and juice need to be purchased. (Phil to action)

10. Club Secretary’s Report
The ‘Football Live’ Exhibition at the NEC has offered us Platinum Club status which means we have 2 passes to an area where there are complimentary refreshments. Phil to pass on to coaches. (Phil to action)

We have the prospect of a new kit supplier providing kits for less than we normally pay.

Phil handed round a list of all the things he currently has responsibility for and marked the ones he wishes to give up. Keith volunteered to undertake some of the duties and Tony said most others should be divided up between the Coaches. (Phil to discuss with Andrew Morten)

11. Membership Secretary’s Report
Subs outstanding from 3 of Under 6’s, 2 of Under 12’s and 1 from Under 14’s. League Registration forms need to be available as soon as possible. (Phil to action) We were all agreed that as many subs as possible should be collected during the presentation evenings.

12. Team Representative’s Report
Keith said he was ready now for the handover from Eppy as Membership Secretary in time for the Awards Evenings.

13. Child Protection Officer’s Report
There is one person whose CRB check has been appealed, however the FA say this has been rejected.
Tony, Phil and Kingsley will talk to the relevant coach and make a decision how to take this forward. (Tony, Phil, Kingsley to action)

14. Any other business
Risk Assessments :- Kingsley reported that the FSCA has had to assess their fire safety arrangements. They discussed the exits in the club house which should always be available to the occupants and therefore the outside front shutters should be lifted for easy exit. He asked how an emergency vehicle would get into the car park if the barrier was down. Phil explained there is a padlock and the key is kept on a key ring in the drawer in the kitchen.
It was agreed that that key should be put in a glass fire safe box for easy access and front shutters should be lifted for meetings to allow a second exit from the pavilion. (Phil to action)

Under 10’s :- Tracey asked about refs for her team for next year. Phil explained that he keeps a list of people that can be contacted but explained a parent can referee if necessary. Tracey also asked if her training night had to change next year. She was told no.

15. Date of next meeting
4th June 2008 following the AGM on that evening.

Christine Yeomans
14/04/08